The practice complies with Data Protection and Access to Medical Records legislation. Identifiable information about you may be made available in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services,
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases.
Data Protection Act 2000
The Data Protection Act was introduced in March 2000. It gives you important rights. The act gives you the right to know how we will use your personal health information. You also have the right to object to use making you of your information. You can ask us to change or restrict the way we use your information and we are obliged to agree if it is possible to do so.
The Act also gives you the right of access to any personal information we hold about you, either in written health records or on computer. If you wish to see your medical records, our reception staff can give you a leaflet explaining right of access. You may also speak to the Practice Manager. There may be a charge if you require copies of your records. If you think the record is inaccurate, incomplete or out of date, you can ask to have the record amended.
Use of Personal Health Information
It may be necessary to disclose your personal Health information for the following purposes:-
For care and treatment
- Routine record keeping, consultation of records etc, in the course of the provision of care and treatment.
- Processing of records in the event of a medical emergency;
- Disclosure made by one health professional or organization to another, eg where a GP refers a patient to a specialist
- Clinical audit eg the monitoring of a patient care pathway against existing standards and benchmarks.
- Processing for administrative purposes, eg disclosure by GP made in order to receive payment for treatment provided and post payment verification of payments.
- Administrative audit, which may include studies designed to improve the efficiency of the NHS as an organisation
- Statutory disclosures to disease registries and for epidemiological research;
- Non statutory disclosures to disease registries and for epidemiological research
- Clinical trials
Legal and National Requirements
Staff are sometimes required by law to obtain or pass on information, for example to notify a birth or death or report certain infectious diseases for public health reasons or report information in relation to the Mental Health Act.
The Scottish Executive Health Deartment also requires information from the NHS to help monitor health services and plan for the future. Staff may send basic personal details of all patients being cared for, along with information about their hospital or clinic attendance, to the NHS Information and Statistics Division, Scottish Centre for Infection and environmental Health, National Services Division and Practitioner Services Division.